How to add your items to the Stanislaus Archive

Have slides, videos, documents, or other materials you want to add to

It’s easy to become a contributor:

  1. Sign up using the online form on the site – you’ll be emailed a user name (best approach is “firstlastname” and password (be sure to save this!).
  2. Use your username and password to log into the website (when you’re logged in, you’ll see a black bar on top of the site web pages – this doesn’t show if you’re not logged in).

Once you have your account, follow these guidelines to submit items:

  1. On the Home page click “My Collection” in the upper right – this will take you to the Explore view and show you what you’ve uploaded.
  2. Use the “Upload Content” link in the upper left to start uploading your items:  You can do this one at a time, or if you have several items that have the same date or are a sequence with same titles (“Bailey Falls run, first image”, “..second image”, etc.) you can enter common information, then edit it for each single item later. File sizes can be no more than 30mb, it’s best to use much smaller files (under 5mb for photos, for example).
  3. When you upload an item or edit it, follow these guidelines:
    • Keep titles short but make them meaningful (about 5-7 words, if possible) – save details for the Description field which can be long if needed (Search looks at all text in Titles and Descriptions)
    • Choose the item format (photo, document, etc.) – If you are loading video or audio read these guidelines.
    • For Date, try to use “Exact” (must be in dd/mm/yyyy format) – it’s best to guess a day if you don’t know the precise month or day); or choose “Year” and just estimate the year (yyyy);
    • If the photo/item was taken before the river was flooded past Parrott’s Ferry, mark it “Live River” (after 1984, most items should be “Dead (flooded) River”) – this helps people quickly choose to look at the river alive vs. flooded (photos of runs when reservoir was down after the flooding are still tagged “Dead River” and often “Denuded” if they show the bathtub ring.
    • If the item is about a specific location, choose the closest point from the Location drop down list;
    • Enter how you’d like the Copyright information to read (“Copyright name year”, or you can also use Creative Commons terms)
    • Set the Format – due to a temporary bug, for any photograph, you’ll need to first select any Format item other than Photograph, then go back and choose Photograph which will set the item to that format.
    • Enter a Description – these can be extended and it’s good practice to identify people associated with the photo or document, so that search can find their names. Feel free to explain why this image/document is significant in your own experience.
    • Choose Keywords – limit these to 1-5, only in rare cases should you need more. “Special Portfolio” is main for Administrators but if you have something that is truly critical or iconic, add that tag – it might be reviewed later by Administrators.
    • Finally:  click the green “Submit” button lower right.  THEN, IMPORTANT:  after the item loads, you’ll need to click on it, choose “Edit” and set its publication status to Published (we’re working on Published as default, but do this for now) – you can leave it as Draft (the default state) and you’ll see it but the public won’t. Click Save and the item is ready for viewing.
    • If you are loading photos that are a sequence, here are best practices:  a) Load the last first (system displays by date uploaded, most recent first);  b) Name them the same, but add “1”, “2”, etc.) to the end of each title (in real time order, 1,2, 3, etc.) so that Sort by Title can show your items in order.

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